One product, three jobs
What is workplace management?
Free for 14 days. No card needed.
HardFM Pro is $24 per month for your whole team, billed monthly.
Built for facilities and workplace managers running their own floors, desks and site access only
Not for the maintenance manager, the front desk, the room booker, the office administrator, the procurement team or the property manager
Tools
It is the set of decisions a facilities or workplace manager makes about a building as a place people work: how much space the headcount needs and what it costs a person, how much of the floor is actually used on a Tuesday, how many desks a hybrid week requires and on what sharing rule, and which contractors are cleared to be on site this week.
HardFM works the arithmetic behind those decisions on the page, a desk sharing ratio calculator included, free, from your own figures, and keeps the record behind them for $24 a month.
Free to use. No account, no card, no sign-up.
In figures
159USD
Median published figure, the middle half 99 to 199 USD
7 sources with a published figure, read 19 October 2026.
The floor
120 people at 7 desks per 10 and 60 square feet a desk, with 1,800 square feet of meeting space, 1,500 of support and 25% circulation, is 84 desks and 10,425 square feet, 86.9 a person, worked on the page before the number goes to the landlord or the board.
The use
140 desks with 180 people assigned reads as oversubscribed until the door count goes in: 84 in on average is 60% utilization, 126 on the busiest day is 90%, 14 desks are spare, and the attendance supports 7 desks per 10 people. The figure the lease decision actually needs.
The record
Buildings, floors, desks and who is booked into them, the occupancy the floor sees week by week, and every contractor cleared for a building with the insurance and induction held and the date each expires, filed against the building so the Monday question has the sheet to hand. Everything exports.
HardFM Pro
$24
per month, whole team
The worksheets are free forever. Pro turns them into the record: every space and desk kept against the building with who is booked into it, the occupancy the floor sees week by week, every contractor cleared to be on site with the insurance, the induction and the date each expires, and every worksheet you save reopened under your own name.
Free for 14 days. No card needed.
HardFM Pro is $24 per month for your whole team, billed monthly. Billed monthly. Cancel any time from your account page. Price and renewal terms are shown before checkout.
Need sensor integrations, a visitor kiosk, room displays, badge-reader sync and an API? Buy an integrated workplace management suite; it does that and this does not. Need the space requirement, the utilization and the desks a policy needs worked the same way every time from your own figures, and the spaces, desks and cleared contractors kept in one record for one flat price, this is that.
HardFM: The product itself, with the arithmetic on the page
A per-desk workplace suite: A dashboard that reports what the sensors and bookings say and leaves the space plan to a spreadsheet
HardFM: $24 a month, flat, every floor and every person, billed monthly
A per-desk workplace suite: A price per desk or per user per month, and the next tier for analytics
HardFM: Every worksheet computes free, no card, no trial clock
A per-desk workplace suite: A demo booked with a sales team first
HardFM: Facilities and workplace managers running their own floors, desks and site access, only
A per-desk workplace suite: Every workplace team in every industry, plus the visitors and the rooms
Suite pricing, for the record: the desk booking and workplace suites in this category publish per-desk or per-user monthly prices with analytics on a higher tier, and we quote none of their figures here because we have not licensed them on this site. HardFM Pro is $24 per month for your whole team, however many floors and people, billed monthly.