HardFM answers

Every answer below is aimed at a question people measurably search for, is written from named sources, and links to the page that handles the job itself. None of them is a landing page in disguise.

Guides for the facilities and workplace manager on the questions the free worksheets work: the floor, the desks, the attendance and the contractors cleared to be on site. Each answers a measured search in its own words, cites its sources, and points at the worksheet or the guide that works the numbers.

• Facilities management software: the four records it has to keep for a building

  Facilities management software keeps the floor, the desks, the attendance and the contractors cleared on site. What the record holds and works.

• Facilities management software for schools: the room, the timetable and the contractor on campus

  Facilities management software for schools keeps the campus as a place people learn and work: rooms, use, attendance and cleared contractors.

• Facilities management software for small business: what is free and what is worth paying for

  Facilities management software for small business: one floor, a desk rule, two contractors. What is free, what is worth paying for.

• Digital workplace: what the facilities team actually runs on the floor

  Digital workplace is a phrase sold to IT; the facilities team's share is the floor, desks, occupancy and contractors as a live record.

• Vendor credentialing and contractor compliance: what is on record before a contractor is on site

  Vendor credentialing for site access: insurance, induction and the expiry date on each, recorded per building before the contractor arrives.

• Hot desking solutions: the ratio, the rule and the record they have to keep

  Hot desking solutions start with a ratio the attendance supports, a rule people can follow and a record of who sat where. What to keep.

• Desk sharing software: what a shared desk record keeps

  Desk sharing software keeps which desks are shared, who is booked into them and how many were in. The ratio a shared office can run.

• Office space management software: the inventory and the use laid over it

  Office space management software keeps the inventory of floors, rooms and desks and lays the attendance over it. What the record holds.

• Hybrid workplace software: the desks a hybrid rule needs, tested before it goes out

  Hybrid workplace software has one question under it: can the desks seat the busiest day the rule produces? Worked from your own figures.

• Space allocation software and space management software: the inventory under every allocation

  Space allocation software assigns the inventory to teams and lays the attendance over it. What it keeps, what is free, how to read the lists.

• Workspace management system: what workspace management solutions keep, from the inventory to the counts

  A workspace management system keeps the floors, the desks and who is in, and works the space a headcount needs. What it holds, from your counts.

• Facilities management tools: the free ones, and the record behind them

  Facilities management tools for the workplace side: the space a headcount needs, the use the floor sees, the desks a rule needs, the contractors.

• Facilities management app: what the phone version has to keep

  A facilities management app answers three questions on the spot: is this desk free, how full is the floor, is this contractor cleared.

• Workplace management system: the four records it keeps

  A workplace management system keeps the floor, the desks, the attendance and the contractors on site as one record. What it holds and is not.

• Office space planning: the arithmetic that comes before the layout

  Office space planning is arithmetic before it is a layout: desks from the ratio, area from the desks, shared space, circulation. Your own figures.

• Contractor management software for the facilities team: who may come on site

  Contractor management software for site access: who is cleared for which building, what they hold, when it expires. The process at the door.

• IWMS: what it is, and the one module the facilities team needs

  IWMS is the category name for a suite of five modules. What is IWMS, which of the five the workplace team needs, what to ask before the demo.

• Integrated workplace management system: the suite, and the space module the workplace team owns

  An integrated workplace management system bundles five modules. What the workplace team's module has to keep, and what to ask before paying.

• Space planning for the workplace team: what the numbers decide before the drawing

  Space planning is arithmetic before it is drawing: the ratio, the area per desk, the shared space, the circulation, and the attendance check.

• Hoteling: the meaning, the ratio and the reservation

  Hoteling is desk sharing with a reservation. The meaning, the ratio the attendance supports, and what a hoteling office has to keep.

• Hot desk office: the definition, the setup and the ratio

  A hot desk office shares desks on a ratio the attendance supports. The definition, the setup in four decisions, and the record behind it.

• Desk booking tool: what it has to record so the floor can still be counted

  A desk booking tool is judged by the record it leaves: one person, one desk, one day, exportable. What deskbooking has to keep.

• Seat booking software: the inventory, the allocation and the booking

  Seat booking software reserves a seat, a desk or a space for a day; seating software allocates them to teams. What each record keeps and how the two agree.

• Flex office software: the record for seating that moves with attendance

  Flex office software runs seating that changes with attendance: shared desks on a ratio, assigned desks beside them, and who sat where.

• Hybrid office: the desks the rule needs, worked from the attendance

  A hybrid office has one question under it: can the desks seat the busiest day the rule produces? Worked from headcount, days and clustering.

• Occupancy planning software: forward from the headcount, backward from the door

  Occupancy planning software works the floor a headcount needs; occupancy tracking measures what it saw. The two records and the loop.

• Occupancy sensors for offices: what the counts are for once they are in

  Occupancy sensors for offices produce a count; the count means nothing until set against the desks. What the sensors feed and the arithmetic.

• Space utilization software: the figures it has to work and keep

  Space utilization software works attendance against desks and area: average, peak, surplus, square feet per person in, sharing ratio.

• Space optimization for the workplace team: the arithmetic read backwards from the attendance

  Space optimization is the space arithmetic read from the attendance back to the floor: desks spare, the ratio, the days a rule can support.

• Office size: what the desks, the shared space and the circulation add up to

  Office size is the sum of the desks, the shared space and the circulation from your own allowances. What a standard office size is and is not.

• How much office space per person: worked from the desks, the shared space and the circulation

  How much office space per person is a sum of your own allowances, not a standard: desks, area per desk, shared space, circulation.

• Clean desk: the rule a shared floor cannot run without, and who owns it

  A clean desk rule is what makes a shared desk shareable: nothing left on it or in it, by a time. What the rule says and how it fits the desk policy.

• Integrated facilities management: what the term means, as a contract and as a record

  Integrated facilities management is one provider or one record for every facilities service. The term, the hard and soft split, and what the team keeps.

• Workplace experience: the part the facilities team can measure

  Workplace experience is sold as a feeling; the facilities team's part is measurable: a desk when you need one, a floor that fits, a contractor cleared.

• FM system: what the workplace side of one has to keep

  An FM system is a maintenance record or a workplace record or both. What the workplace side keeps, what the dashboard shows, which you are buying.

• Workplace analytics: the five figures that matter, and the record behind them

  Workplace analytics comes down to five figures worked from the desks, the area and the attendance. The metrics, the KPIs and the database behind them.

• Facilities management ticketing system: the request intake, and where each ticket goes next

  A facilities management ticketing system is the intake for what the floor reports: a desk, a room, a person, a fault. What a ticket carries, where it goes.

• Hoteling software: the reservation, and the count it becomes

  Hoteling software reserves a desk for a day and, filed against the desk, becomes the attendance count. What it keeps, what it exports, how to read lists.

• Office hoteling: the concept, the space and the app

  Office hoteling reserves shared desks in advance. The concept, how the space is sized from attendance, and what the app keeps so the floor is measured.

• Desk hoteling: the desk, the workstation and the record

  Desk hoteling reserves a workstation for a day. What a hoteling desk is, how desks are counted against attendance, and what the system keeps.

• Facility space management software: inventory first, then the use laid over it

  Facility space management software keeps the inventory of floors, rooms and desks and lays the use over it. The record, the program, what is free.

• Office map: the inventory drawn, and the stacking plan

  An office map is the inventory drawn: floors, rooms, desks and who is where. What office mapping needs underneath, and how a stacking plan fits teams.

• Contractor safety management for the facilities team: the record before anyone is on site

  Contractor safety management for site access: what is recorded before a contractor is on site, the routine at the door, and the outsourced check.

• IWMS facility management: reading the vendor lists for one module

  IWMS facility management lists rank suites for portfolios. How to read them for one workplace team, and what smart, intelligent and IoT labels feed.

• Hospital facilities management and the other sectors: what they share on the workplace side

  Hospital facilities management and the other sectors share one workplace record: space, desks, attendance and contractors. What differs and what does not.

• Facilities management best practices for the workplace side, worked rather than asserted

  Facilities management best practices for the workplace side: four decisions worked from your own figures, a checklist, and a record that proves them.