Facilities management software for small business is a different search from the enterprise one. There is one floor or two, a few dozen people, a hybrid rule that was decided in a meeting rather than a policy, one cleaner and one electrician who need to be cleared to come in, and one person who does facilities alongside another job. The four records are the same as at a campus, the space, the desks, the attendance and the contractors, but the arithmetic is small enough to do on a page and the question is which of it needs software at all. The honest answer is that the worksheets need none and the record needs a little, and this guide draws the line between them.
What is free, and why it stays free
The three worksheets on this site compute on the page with no account: how much office space the headcount needs and the square feet per person it implies, what the floor's utilization actually is once attendance is counted, and the desks a return-to-office rule needs on its busiest day. For a small business those three answers are most of the facilities job, and they are free because the arithmetic is not the product. Facilities management software free to start means the answer is never behind a login; what a business pays for is keeping the record.
What is worth paying for: the record, not the dashboard
The facilities management software solutions worth money to a small business keep three things that a spreadsheet loses: the desk bookings so the busiest day is measured rather than argued, the attendance counts week by week so the trend exists when the lease comes up, and the contractor clearances with their expiry dates and a reminder before one lapses. HardFM Pro keeps all three for $24 a month for the whole team, flat, because a per-user price on a twenty-person business is the wrong shape.
How to read the lists of the top facilities management software
Every list of the top facilities management software and facilities management software companies is written for the enterprise buyer, and most of the products on it are maintenance suites, with work orders and asset registers at the centre and the workplace side as a module. A small business reading those lists should ask two questions of each product: does it keep the space, the desks, the attendance and the contractors as a record, and is the price flat or per user. A product that answers the first with a maintenance module and the second with a per-user tier is the wrong product, however high it ranks.
When a small business has outgrown the worksheets
The signal is a question that needs last month's numbers: what was the floor used at in May, when did the electrician's insurance expire, how many people were in on the Tuesday the boss said the office was empty. The worksheets answer today's arithmetic; the record answers the question about last month. That is the day to move the counts and the clearances into the paid plan, and not before.
Questions people ask about facilities management software for small business
Is there facilities management software free for a small business?
The worksheets on this site are free and need no account: the space a headcount needs, the utilization from attendance, and the desks a hybrid rule needs. They are the whole calculation, not a trial. Keeping the desks, the counts and the contractor clearances as a record is HardFM Pro at $24 a month for the whole team.
What should facilities management software for small business cost?
A flat price. Per-user and per-desk pricing is shaped for large workplaces and punishes a twenty-person business for having twenty people. HardFM Pro is $24 per month however many people and floors, billed monthly, and cancels from the account page.
Which facilities management software companies should a small business shortlist?
Ask each whether it keeps space, desks, attendance and contractors as a record rather than as a maintenance module, and whether the price is flat. HardFM answers yes to both and publishes no other vendor's figures on this site; read each company's own pricing page rather than a list.