A facilities management app is the phone version of the workplace record, and the phone changes what matters. On a desk the manager wants the inventory, the trend and the export; on the phone, walking the floor or standing at reception, three questions are asked and each needs an answer in one glance: is this desk free today and who has it, how full is this floor right now against its desks, and is the contractor in front of me cleared for this building with nothing lapsed. Facilities management apps, facilities management applications and facilities management mobile apps that answer those three from the same record the desk uses are worth having; a facility management app that is a separate product with its own data is a second spreadsheet with a smaller screen.
The desk on the phone: booked, free, and by whom
The desk record on a phone is a list per floor with today's state on each desk: booked and by whom, free, or kept assigned. The booking itself is one person on one desk on one day, and making it from the phone files it against the desk exactly as the desk version does, so the attendance count that falls out of the bookings is the same count. A facility management application that keeps mobile bookings in a different table from desktop ones produces two attendance figures, and the lease conversation cannot use either.
The floor on the phone: how full, right now
People in against desks on this floor, now and on the busiest day this month. On the worked example, 84 in against 140 desks is 60% and the busiest day at 126 is 90%; on the phone the useful version is the live figure and the surplus, 14 desks spare on the worst day. Facility management apps that show a map without the count have drawn the floor and skipped the number. The free space utilization worksheet works the same figures on any screen, from the counts you enter, with no account.
The contractor at reception: cleared, expiring, or lapsed
The contractor record on the phone is the state per building for the named people in front of you: cleared, expiring within thirty days, or lapsed, with the insurance and induction dates visible. This is the question a facilities management mobile app answers that no spreadsheet can, because it is asked at the door at eight in the morning. HardFM Pro keeps the clearances against the building and shows them on any screen, and emails the manager before a date lapses so the answer at the door is rarely no.
One record, every screen
The rule that makes a facilities management app worth having is that it is the same record as the desk version: the same inventory, the same bookings, the same counts, the same clearances, exportable from either. HardFM is one workspace served to every screen, with the free worksheets rendering their worked example in plain HTML before any script runs, so the answer is there on a phone with a poor signal as well as on a desk.
Questions people ask about facilities management app
What should a facilities management app do on the phone?
Answer three questions in one glance: is this desk free and who has it, how full is this floor now and on its busiest day, and is this contractor cleared for this building with nothing lapsed. HardFM Pro answers all three from the same record the desk uses, for $24 a month for the whole team.
Is a facility management app the same as a work order app?
No. A work order app is the technician's tool for the maintenance record, and for that the neighbouring hub is fmlane.com. A facility management app here is the workplace record on the phone: desks, occupancy and cleared contractors.
Do the free worksheets work on a phone?
Yes. Each renders its worked example in plain HTML before any script runs and updates as you change the inputs, on any screen, with no account. Saving a worksheet to reopen later is the paid plan.