Hospital facilities management is mostly hard FM, the plant, the medical gases, the compliance testing and the maintenance behind them, and that record is the neighbouring hub's at fmlane.com. What facilities management in healthcare shares with retail facilities management, commercial facilities management, enterprise facilities management and government facilities management is the workplace side underneath: the administrative floors with their desks and their hybrid days, the space inventory the estate reports on, and the contractors cleared to be on site around patients, customers, staff or the public. This guide is what facilities management healthcare teams and the other four sectors have in common on that side, what differs, and what the free worksheets on this site work for any of them.
What commercial facilities management shares with every sector: four tables
The inventory of floors, rooms and desks with areas and uses; the desks and who is booked into them; the attendance the floors actually see; and the contractors cleared per building with the insurance, the induction and the date each expires. A hospital's administrative block, a retailer's head office, a corporate floor and a government agency's office are the same record, and the arithmetic is the same: 84 in against 140 desks is 60% utilization, 126 on the busiest day is 90%, and the attendance supports 7 desks per 10 people.
Facilities management in healthcare: who is on the other side of the contractor
In hospital facilities management the contractor works around patients and infection control, and the clearance carries the health screening and the department's own rules; in a school, the background check; in retail, trading hours and the store's opening; in government, the security clearance. The organization's own rule decides what the pack must hold, its insurer and the regulator decide the floor, and HardFM keeps the rule as set and whether each contractor meets it on the day, with a reminder before a date lapses. It publishes no sector's requirement.
Government facilities management and the one external figure
Government facilities management is the one sector with a published space figure on this hub: the U.S. General Services Administration sets a design requirement of 150 usable square feet per person for federal office space, leased or federal, except public-facing areas (GSA USE IT Act reporting guidelines, read 2026-09-05). It binds federal agencies and nobody else, and every other sector's figure is its own allowances worked through; the office space per person worksheet works them from six inputs with no account.
Enterprise facilities management: the same record at scale
Enterprise facilities management carries the four tables across a portfolio, usually inside an IWMS with the lease, the projects and the maintenance beside them, and the workplace team's questions do not change with the number of buildings. HardFM is the workplace record for one team at any scale, $24 a month for the whole team, exportable so it sits beside the suite or the maintenance record; it is not a hospital's plant register, a retailer's store operations system or a government agency's compliance platform, and it does not try to be.
Questions people ask about hospital facilities management
What is hospital facilities management on the workplace side?
The administrative floors with their desks and hybrid days, the space inventory, and the contractors cleared to be on site around patients. The plant, the gases and the compliance testing are the hard FM record, which on this estate is fmlane.com.
Does retail facilities management use the same record as commercial and government?
On the workplace side, yes: inventory, desks and bookings, attendance, and cleared contractors. What differs is what the contractor pack must hold, which is each organization's, insurer's and regulator's rule; HardFM keeps the rule as set.
Is there a published office space figure for any sector?
For federal agencies, the U.S. General Services Administration's design requirement of 150 usable square feet per person. It binds federal offices only; every other sector's figure is its own allowances worked through.
What does facilities management healthcare add to the contractor pack?
The health screening and the department's own rules, on top of the four tables every sector shares. A contractor working around patients and infection control is cleared on the same record as any other, with more in it: the insurance, the induction and the expiry date, plus whatever the organization's clinical rule requires before the person is on a ward corridor. HardFM keeps the pack as the organization sets it, with each item's expiry, and exports the clearances by building and date.