Office hoteling is the arrangement where nobody owns a desk and everybody reserves one for the day, the way a traveller books a room, and the office hoteling concept is that simple until the floor has to be sized. Office hoteling space and office space hoteling are the same question from the floor's side: how many desks for how many people, on a ratio the attendance decides rather than the vendor; an office hoteling app is the reservation in front of that ratio and the record behind it; and a hotelling office runs on the three together. This guide is the concept in numbers, the space sized on this site's worked example, and what the app has to keep so the ratio is measured a month later rather than felt.
The office hoteling concept, in numbers
180 people assigned to a floor, 84 in on an average day and 126 on the busiest, against 140 desks: 60% average utilization, 90% peak, 14 desks spare, and a sharing ratio of 7 desks per 10 people that the attendance supports. That ratio is the concept; the reservation is how a person gets one of the 140 on a given day. The free space utilization worksheet on this site works the ratio from your own counts before any app is bought.
Sizing office hoteling space
120 people at 7 desks per 10 is 84 hoteled desk positions; at 60 square feet each, with 1,800 square feet of meeting space, 1,500 of support and 25% circulation, the floor is 10,425 square feet, 86.9 a person, against 14,265 at a desk each. The office space per person worksheet works it from six inputs with no account and publishes no standard; the ratio, the area per desk and the allowances are the organisation's own, and the difference between the two floors is what hoteling is worth in square feet.
What an office hoteling app has to keep
Each reservation as one person on one desk on one day, filed against the desk; the desk record with assigned and hoteled desks side by side and the ratio visible; and the counts that fall out of the reservations, week by week, so the busiest day is measured. An office hoteling app that shows a map and cannot export the reservations by desk and day has the convenience and lost the measurement. HardFM Pro keeps the three and exports them for $24 a month for the whole team.
What a hotelling office runs on, and what it is not
A ratio from the attendance, a written rule (which desks are hoteled, how far ahead a desk is reserved, when an unclaimed reservation releases, what happens when the floor is over) and a record that proves the ratio held. The return to office policy template works the rule's arithmetic and the paid plan builds the document. What it is not: room booking, visitor sign-in or the floor plan's design, which are other products and the designer's question.
Questions people ask about office hoteling
What is the office hoteling concept?
Nobody owns a desk; each person reserves one for the day. The number under it is the ratio of desks to people, decided by the attendance: peak over headcount, times ten, is 7 desks per 10 on the worked example, worked free by the space utilization worksheet.
How much office hoteling space do 120 people need?
At 7 desks per 10 and this site's worked allowances, 84 desks and 10,425 square feet, 86.9 a person, against 14,265 square feet at a desk each. Your own ratio and allowances give your own figure on the office space per person worksheet.
What should an office hoteling app keep?
Reservations as one person on one desk on one day, exportable by desk and day, a desk record with assigned and hoteled desks side by side, and the weekly counts. HardFM Pro keeps those for $24 a month for the whole team.